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Administrative Assistant-Associate

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Position Template

Position Template

Salary Competitive
Required Qualifications

Associates degree with three (3) years of related experience.

Career Family Administration
Air Force MOS Code
Army MOS Code
Marine Corp MOS Code
Navy MOS Code
Coast Guard MOS Code

Position Details

Position Information

Job Title Administrative Assistant-Associate
Work Location Main Campus (7703 Floyd Curl Drive)
Benefits Eligible? Yes
Work Schedule

Monday – Friday; 8:00am-5:00pm

Number of hours per week 40
Is this position required to drive a UT vehicle? No
Job Description

This position provides professional administrative and front desk support to the Department of Neurosurgery at UT Health San Antonio’s main campus. Under general supervision, the successful candidate will provide support to faculty and staff.

Preferred Qualifications
Combination of Relevant Education and Experience accepted Yes

Job Duties

Job Duty

Serves as the primary administrative support for the professional administrative offices of the physician’s Neurosurgery practice at UT Health. Support coverage includes main telephone line coverage and the ability to interact with people in a professional and courteous manner, take messages and triage calls.

Percentage Of Time 50
Job Duty

Coordinate travel arrangements including preparing expense reports and travel vouchers for reimbursements, process payment requests and reimbursement for faculty and staff. Process purchase orders, ordering office supplies, submit service requests, handle and distribute mail and maintain the office area.

Percentage Of Time 25
Job Duty

Maintain electronic Faculty curriculum vitae (CV) on a monthly basis to ensure CVs are up-to-date. Maintain calendars and schedule meetings, update and compose regular correspondence and assist in coordinating and supporting events for the department.

Percentage Of Time 10
Job Duty

Perform other duties as assigned.

Percentage Of Time 5

Posting Details

Posting Details

Requisition Number 20163037
Type of Recruitment Open Recruitment (open to UTHSCSA and non-UTHSCSA employees)
Special Instructions to Applicants
Security Sensitive Statement

All positions are security sensitive and will require criminal background checks.

EEO Statement

We are an equal opportunity/affirmative action employer which includes protected veterans and individuals with disabilities.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this career opportunity?
    • Website - UT Health Science Center
    • Indeed
    • Social media (i.e. LinkedIn, Facebook, etc.)
    • College/University
    • Texas Workforce Commission
    • UT Health Science Center employee referral
    • Advertisement/External Publication
    • Other
  2. * Please describe your experience providing face to face and/or telephone customer service.

    (Open Ended Question)

  3. * Describe your experience as it relates to this position.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Letter of Recommendation